How to avoid an overstuffed agenda

What follows is a confession. Weight loss pills side effects It’s uncomfortable, but it’s true.

After 20-plus years of facilitation and training, my time management skills still need some work.

Perhaps you have the same problem.


How to lose weight fast and healthy Maybe you’re designing a workshop, planning a meeting, or putting together a webinar—and if you’re like me, you have a strong impulse to include EVERYTHING.

There’s never enough time for everything. Exercise synonym Give me a full day with any group, and I can generate three days of content. Exercise workouts for legs This can be a problem. Weight loss 4 texas When you overstuff, everyone suffers

How many times have you watched a presenter racing through a slide deck, trying to cover too much material?

What about the too-many-awards luncheon with the endless speeches? Admit it—halfway through, you started looking at your phone, didn’t you?

When you try to do too much, you reduce your impact. How to lose weight in 7 days naturally The old cliche—less is more—definitely applies when you’re working with groups. Paleo english muffin Step 1: What’s your goal?

What do you want to accomplish? As you clarify your goal, calibrate it to the available time.

• If you’re designing a half-day fundraising training, your goal is to help people master a few specific tools, not the entire toolbox.

• If you’re building the agenda for a 90-minute board meeting, focus on problem solving and decision making—for a few important problems and decisions.

• Facilitating a day-long planning retreat? You can’t create a strategic plan in a day, but you can develop an outline of the plan – with the understanding that someone will be tasked with lots of work before and after the retreat.

Once you clearly articulate your goal, it’s much easier to prioritize the content. Diet plan application Step 2: Chunk out the time

Create a broad framework for using the available time. Low carb diet and exercise For example,

Here’s a hint: Use your material to create hands-on activities and exercises, because people learn best by doing stuff. Low carb diet depression Step 4: Sequence the components

Take your best ideas and sequence them into a draft design, keeping your goal in mind.

Sequencing requires some trial and error. Weight loss images simulator free After years of using certain exercises, I still shuffle them around, looking for greater impact. Causes of weight loss in elderly Don’t expect perfection, especially the first time. Best diet app Test, evaluate, and adapt.

Once you have the sequence, estimate the time needed for each topic an activity. Fastest way to lose weight As a general rule, the larger the group, the more time required. Weight loss green smoothie If you’re using training exercises from our book, we’ve included the time required for each one.

Everything takes longer than you think. Exercise routine for women My rule: Estimate first, then add 25-50 percent more time. Lose belly fat overnight Your 20-minute activity could easily take 30 minutes, especially if it generates useful digressions. Healthy diet in pregnancy Step 5: Save the best, trim the rest

Add up the time required for everything on your list. Low carb diet for weight loss You’ll likely have more material than time. Paleo honey mustard In deciding what to keep, consider the following:

• Choose a mix of activities: lecture, small group conversations, problem solving, role plays, writing, and so forth. Weight loss yoga poses Keep switching it up.

• Devote at least 50 percent of the time to exercises and hands-on work, rather than listening to the facilitator or watching slides.

• Design the sequence so that each section builds on the previous ones.

As you allocate time, assume a late start—because life is like that—and include breaks. I want to lose weight fast (Sorry, there is no such thing as a 5-minute break.) Managing time is your job, not the group’s job

One final note: I often track time on my facilitator’s agenda—especially with new material—but generally don’t include times on public agendas, other than the event’s start, end, and perhaps breaks.

Why? I don’t want people looking at the clock, wondering why we aren’t following the schedule. Weight loss unexplained I appreciate the freedom to pursue interesting side routes and go where the group needs to go.

In a well-run workshop or meeting, you can sense that the facilitator is managing time effectively without knowing, minute by minute, how much time has been allocated for each portion of the agenda.

The preceding is a cross-post by Andy Robinson from the Train Your Board blog. Weight loss recipes for dinner For 34 years, Andy has worked with a variety of nonprofits as a fundraiser, facilitator, trainer, and community organizer. Snacks for low carb diet As fundraising consultant, he’s provided support and training to thousands of nonprofit staff and volunteer leaders in 47 U.S. Weight loss yoga with adriene states and across Canada. Exercise pictures with quotes Andy specializes in the needs of organizations working for human rights, social justice, artistic expression, environmental conservation, and community development. How to lose weight naturally and fast To learn more, visit www.andyrobinsononline.com.

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